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Getting Publicity for Your Upcoming Event

An Important Update Regarding Events

Until further notice, the campus and ecologic preserve are closed to non-essential visitors. The Poughkeepsie Farm Project, Community Gardens, and Vassar Golf Course will remain open as usual but cordoned off from the rest of the campus. In addition, the Frances Lehman Loeb Art Center will be open to the public on weekends, with access from an entrance on Raymond Avenue, just off campus. During Phase 2, members of the campus community may gather for approved, organized activities in numbers of 25 or fewer in masks with 6 feet of distance (if stationary and 6 feet apart, they can remove masks). All such gatherings must be approved in advance by campus activities. Otherwise, all outdoor gatherings must have 10 or fewer people.

We urge everyone to maintain a 6-foot distance from others in public and to wash hands frequently for at least 20 seconds.

The Office of Communications has many tools available to publicize campus events to the Vassar community, the general public, and the press, including press releases, posters, and invitations as well as listings in the VassarEvents e-newsletter.

Key to this process is you providing us notice and materials as early as possible.

Even if you book a room months ahead of your event, that’s when we want to start working with you. This is as true for a small lecture as for a major conference or event that a department or office is holding.

All text and images should be supplied in a single request. Please avoid sending details in repeated requests.

When to submit a request

  • Posters
    Submissions must be received 3 weeks before the poster is due. We cannot guarantee that your poster will be completed in time if submitted later.
  • External Calendar Events Listing
    Submissions must be received two weeks before the event. We cannot guarantee that your event will be posted in time if submitted later.
  • Vassar Events
    Submissions must be received two weeks before the event. We cannot guarantee that your event will be posted in time if submitted later.